ARTICLE I - NAME
SECTION 1. The name of this organization shall be the Kansas Association for Uniform Traffic Control (KAUTC).
ARTICLE II - OBJECTIVES
SECTION 1. The primary objective of this association shall be to achieve safer and more efficient transportation on the streets and highways of Kansas through the use of Traffic Engineering principles in the planning, design and operation of all traffic facilities. To this end the association shall encourage the uniform and proper application of traffic control devices in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways and promote the utilization of the art and science of traffic engineering in the operation, planning and design of all facilities relating to transportation upon public streets and highways.
SECTION 2. The association shall disseminate traffic engineering information and experience among members and others by providing a central point of reference and union for those desiring to improve traffic efficiency, through the personal association among individuals of mutual interest and by sponsoring traffic control conferences and such other state-wide or regional activities as it deems desirable.
SECTION 3. It shall be an objective of this association to work together in harmony with groups representing traffic safety, education and enforcement, concerting its efforts with theirs in matters of mutual interest.
SECTION 4. The association shall be a non-sectarian, nonpolitical and non-partisan organization. It is expressly noted however, that the association may engage in legislative issues which affect the safety or efficiency of streets and highways when necessary and so desired by the association.
SECTION 5. The association shall be non-profit and no part of any earnings shall insure benefit to any member except as just compensation for services rendered or necessary expenses actually incurred.
ARTICLE III - MEMBERSHIP
SECTION 1. Members shall be persons in responsible charge of, or active in some phase of traffic engineering in Kansas.
SECTION 2. An applicant for admission to membership shall submit an application in such form and detail as may be prescribed by the Board of Directors.
SECTION 3. Election of members shall be by vote of the Board of Directors and at least three affirmative ballots must be cast to constitute an election.
ARTICLE IV - OFFICERS
SECTION 1. The officers of the association shall consist of a five-member Board of Directors, which shall serve as the governing body and include a President, Vice President, Secretary, Treasurer, and Past President.[A] The president, vice president, secretary and treasurer shall be voting members of the association and shall be elected annually for a term of one year. [B] The most recent KAUTC past president member residing in Kansas shall be an ex-officio voting member of the Board. [C] The members of the Board shall meet within two weeks after assuming office for the purpose of organization. [D] The board, at its discretion, may add an Ad Hoc member to the Board from organizations having similar goals and objectives. The purpose of this member is to facilitate and coordinate the activities of the two organizations and to promote joint meetings that would be in the interest of both organizations. This Board member shall be a current KAUTC member and shall not be a voting member of the Board.
SECTION 2. At least one member of the Board of Directors shall be a member of the Institute of Transportation Engineers (ITE).
SECTION 3. In the event of a vacancy on the Board of Directors, the remaining members of the Board shall elect a member possessing the qualifications specified in this article to fill the unexpired term of office.
ARTICLE V - DUTIES OF OFFICERS
SECTION 1. The president shall preside at all meetings and shall be chairman of the Board of Directors. The president shall issue calls for regular or special board meetings. The president shall appoint all committees and act as an ex-officio member of each committee. The president shall perform such other duties as may be assigned by the Board of Directors. The president shall appoint annually, not later than April 15, a nominating committee composed of four association members.
SECTION 2. The vice president shall occupy the position of president if for any reason the president is absent, and shall occupy the position of the KAUTC newsletter coordinator.
SECTION 3. The secretary shall keep records of all meetings of the Board or general membership and conduct all correspondence of the association. The secretary shall prepare and mail all official ballots for election, by-laws amendments and such other official ballots and shall maintain a current listing of KAUTC membership.
SECTION 4. The treasurer shall maintain financial records for the association, shall collect dues and receive all monies, depositing them in a bank in the name of the association. The treasurer shall prepare and submit financial reports quarterly and annually to the Board and at such other times as requested by the Board. All checks shall be signed by the treasurer with Board approval.
SECTION 5. The Board of Directors shall manage all the affairs of the association in accordance with the rules and regulations of this constitution.
ARTICLE VI - ELECTION OF OFFICERS
SECTION 1. The president shall appoint not later than April 15, a nominating committee of four members who prior to the annual meeting of the association shall submit nominees for officers to the membership. Additional nominees for any office may be made by members at that meeting.
SECTION 2. The election of officers shall take place at the annual meeting of the association by a written ballot or by an electronic ballot distributed to all association members via email or some other platform that can be securely tracked, verifying only a single vote submitted per member. If an electronic voting method for new officers is pursued; the deadline for submittal of all counted ballots is 1 day prior to the annual meeting. A plurality of votes cast by members shall constitute election. All members of the association in good standing present shall be eligible to vote.
SECTION 3. The nominating committee should place before the membership the current vice president for the office of president; current secretary for the office of vice president; and current treasurer for the office of secretary. The newly elected director shall become the treasurer for the coming administrative year. If any current office holder wishes not to be nominated for the office as designated, the next current officer shall be placed in nomination. The immediate past president shall be the 5th member of the Board of Directors.
SECTION 4. Newly elected officers shall assume office July 1.
ARTICLE VII - MEETINGS
SECTION 1. The annual meeting of the association shall be held during the first half of each calendar year. Additional meetings may be called by the Board of Directors. The date and place of meetings shall be determined by the Board of Directors and the membership shall be notified at least two weeks in advance. Special meetings of the Board of Directors shall be held on call of the president or on the request of any three members of the Board.
ARTICLE VIII - QUORUM
SECTION 1. A majority of the officers, three, shall constitute a quorum at a Board of Directors meeting.
ARTICLE IX - DUES
SECTION 1. The annual dues shall be $5.00 for all members for the fiscal year January to December.
SECTION 2. Annual dues are payable in advance of January 1 of each year. Non-payment of dues for a period of one year shall be treated as equivalent to resignation. Such members shall not again be eligible for membership in the association until all arrears have been paid up or waived by action of the Board of Directors.
ARTICLE X - AMENDMENTS
SECTION 1. Amendments to this constitution may be proposed by initiatory petition submitted to the Board of Directors in writing and signed by not less than ten (10) members or by resolution of the Board of Directors. Proposed Amendments shall be presented to the membership by letter ballot within one year of the date of submission. The Board of Directors may, within 60 days of receipt of any petition, return same to petitioners with a letter outlining any objection(s) to said petition. Petitioners may re-submit petition signed by not less than seven (7) of the original petitioners and it shall be presented to the membership for a vote, with our without the approval of the Board of Directors. An affirmative vote of two-thirds of the qualified votes cast shall be necessary for the adoption of an amendment.
SECTION 2. Amendments to this constitution may be proposed by a quorum of the Board of Directors. The proposed amendments shall be electronically mailed to the membership at least thirty (30) days prior to being presented to the membership for a vote. An affirmative vote of two-thirds of the qualified votes cast shall be necessary for the adoption of an amendment.
SECTION 3. This constitution and such amendments as may be made from time to time shall become effective upon adoption by the association.